I recently had a colleague share with me a working situation that wasn’t working out for them and the struggles they were having finding a new contractor to work with that flowed with their business.
Finding someone to assist you with your online business can be a daunting task not to mention time consuming; from drafting your position description to narrowing down short list applicants. All the details are important!
But for some reason business owners seem to miss some of the most obvious items that can help depict the best ‘fit’ for you and your business with respect to a contract position that can seriously alter the working fit and flow if they’re not considered.
Here are 7 important items to consider:
- Time zone – What time zone do you and your possible candidate live in? What’s the hour difference between them? Will you start your day earlier or do they? Just when you’re leaving the office for the day, you remember to quickly send that important email to your assistant but what if they’re gone for the day already? Is that going to impact the task?
- Work styles – Are they able to handle last minute items (fly by the minute), or will they receive the work in advance of the due date? Are you a spur of the moment doer or a planner? Or both? A major difference for either party can impact the working relationship drastically over time.
- Preferred communication mode – Email, phone calls, Skype? In what way do you prefer to be contacted? It might sound like a silly question but for example is your candidate going to be available for phone calls throughout the week?
- Turn around time – What is the expected time that you expect the task to be done from the time you hand it over? Sometimes the current work load of the candidate may impact this with other regulated work.
- Increased hours – Are there going to be some months where you require work completed that will require more hours? Can your candidates handle those fluctuations in time?
- Unusual tasks – Are there any tasks that they definitely do not like to do? Sometimes we forget the most typical things that occur regularly within our business but they may be something that they do not provide in their services. For example; cold calls. Sounds obvious but virtual/online assistants are asked to do these items on the fly.
- Subcontracted work – The online professional you’re intereviewing may sound like a great candidate but is it someone else doing the work sometimes when they get overloaded? Some business owners don’t care – they just want the work done but do you know the person who is accessing your online accounts to get that work done?